A formal warning should...
- Explain the nature of the employee's misconduct.
- Take into account any explanations or mitigating
factors put forward by the employee.
- State the improvement required, i.e., give a clear
indication what the employee is expected to do,
or not do, in the future.
- State what will happen if the misconduct is repeated,
i.e., the next stage of the disciplinary procedure.
- Provide for a period of time during which the warning
will remain "live" for disciplinary purposes.
- State that the employee may appeal against the
warning and how and to whom he or she should
appeal; and be recorded.
Shelf life warning
- Written Warning: 1 year.
- Final Written Warning: 1 year.
- If misconduct occurs while a warning is still active,
move up to the next level of disciplinary sanction.
- After the time period has expired, the warning is no
longer active and cannot be used.
Misconduct (Won't)
- Any type of behaviour or conduct at work that falls
below the standard required or is in breach of any
company policy or rule.
- Process to follow = Disciplinary.
Capability (Can't)
- Where no matter how hard an employee tries,
he or she is unable to perform the job to the
standard required.
- Process to follow = Start with Performance
Management Plan.
Grievance
Please remember you must also consult Moorepay when
an employee raises a grievance. These are more varied,
and the process will be more individual depending on the
situation - always call Moorepay if you receive a grievance.
Once you have all the information, call Moorepay on 03450730240 and choose Option 2 for HR.
Then follow the steps below:
1. Provide all the requested information:
- Your site code………………….
- Employee's name and start date
- Summarize the situation you would like to discuss
2. Moorepay will then send over all the necessary templates that need to be applied to your case. Moorepay is happy
to review any letter before being issued to the employee. They can do this over the phone, this makes the process
quicker instead of sending via email and waiting for a response.
3. Please do not use previous templates for invites or outcomes, always request a new template.
4. Once you have a closed case, please ensure that all documents are uploaded on Fourth and comments are added.
Quick guide to starting a case with Moorepay.